Freelance Voice Actor Quote Template

A complete, copyable voice actor quote template for direct client proposals. Includes session fee, usage rights, revision policy, pickup policy, and payment terms.

VOICE OVER QUOTE

From: [Your Name / Business Name]
Date: [Date]
Quote #: [Q-0001]
Valid Until: [Expiration Date]

TO:
[Client Name]
[Company]
[Email]

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PROJECT: [Project Name]

DELIVERABLES:
[Description of the recording: script length, character/style, number of files, file format]

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FEES:

Session Fee (recording, direction, basic edit):  $[Amount]
Usage / Licensing Fee:                           $[Amount]
Rush Fee (if applicable):                        $[Amount]
Additional Line Items:                           $[Amount]

SUBTOTAL:                                        $[Amount]
Discount:                                        -$[Amount]
Tax:                                             $[Amount]
TOTAL:                                           $[Amount]

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USAGE RIGHTS:

Media Type: [Web / Social / Regional Broadcast / National Broadcast / Corporate Internal / etc.]
Region: [Local / Regional / National / Worldwide]
Term: [1 Year / 2 Years / Buyout / etc.]
Buyout: [Yes / No]

Usage Rights Granted:
[Describe the specific usage rights granted]

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REVISION POLICY:

This quote includes [X] rounds of minor revisions at no additional charge. Script changes of more than 10% or significant re-direction will be quoted as a pickup session.

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PICKUP POLICY:

Pickup sessions are typically billed at 50-75% of the original session fee.

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PAYMENT TERMS:

Payment is due within [30] days of invoice date.

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[Your Name]
[Business Name]
[Email] | [Website] | [Phone]

Build and export quotes in minutes

Create a free account to use the interactive quote builder with your own clients, fees, and usage terms.

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Free plan: 3 clients, 3 quotes, 10 auditions.

How to use this template

Key sections to customize:

  • Usage Rights — Specify the exact media, region, and term.
  • Revision Policy — Set clear expectations upfront.
  • Payment Terms — Specify your preferred payment method and timeline.
  • Expiration Date — Quotes should have an expiration date (typically 30 days).

FAQ

Should I always include usage fees in a quote?

Yes for commercial work. Session fees cover your time and recording. Usage fees cover the commercial rights.

Can I use this template for free?

Yes, this template is free to copy and use. For a guided quote builder with PDF export and client tracking, try VoiceQuote CRM.